Email Account Setup Made Easy: A Beginner's Guide You Can't Miss

After making a website, the primary thing each commerce proprietor needs may be a proficient email address with their company name on it.

A professional email address will help you gain confidence when communicating with other companies and customers. Google Workspace (formerly known as G Suite) is a productivity suite that allows you to use your Gmail with your work email address.

This article shows you how to set up a professional, individually branded email address using Gmail and Workspace.

What Is A Professional Email Address? 

Professional email addresses include your company name. For example, john@myphotostudio.com is a work email address.

Email accounts set up from free email services, such as john.photographer@gmail.com, are unprofessional and not suitable for business. Customers and other businesses will find professional email addresses more trustworthy.

For a professional email address, you'll need a domain name and a website. Step-by-step instructions for choosing a domain name and creating a website quickly.

If you already have a domain name and her website,  you can set up your own business email address.

Why Use Google Workspace For Professionally Branded Email?

You may be wondering why use Google Workspace when most WordPress facilitating companies offer boundless email accounts with their own domain name. Email is one of the most important communication methods for entrepreneurs. Missing important emails can have a negative impact on your business. Many web hosting email servers are unreliable, limited, isolated, and less secure. I don't even know if the email I sent actually got through. This is where Google Workspace and Gmail come into play.

Gmail is the leader in the email industry, with over 1.8 billion active users. Google Workspace is Google's productivity app suite for business owners, which includes Gmail and is used by over 6 million businesses.

Google Workspace works with your own domain name, which allows you to use Gmail to create your professional branded email address.

Here are some of the benefits of using Workspace and Gmail for a proficient email address:

1. Proficient trade email address on your possess space 
2. Gmail's rock-solid security and spam filters
3. 30GB to unlimited storage
4. Manage email even when offline using the Gmail app on portable gadgets
5. Works anyplace
6. Web, versatile, tablet, you title it
7. Works incredible with Viewpoint and can indeed adjust ancient Viewpoint accounts
8. Each client can have up to 30 email 
9. nom de plumes
10. Utilize Google Calendar and Google Meet for chat, video, and voice calls using your possess commerce email address
11. No promotions and 24/7 proficiency back at whatever point you wish to help
12. Works consistently along with your WordPress 
13. location
14. Most critical of all:

Tall deliverability, no delays, and no ending up in the spam folder

Now that you know why using Google Workspace for proficient emails is imperative, let's take a see at how to set up a branded proficient mail address.

Editor's Note

We use Google Workspace for all of our proficient email addresses and can truly say it's the most excellent.

Setting Up A Proficient Email Address With Gmail (Workspace)

This is a beginner's guide on your email account setup. First, you will need to sign up for a Google Workspace account. Pricing starts at $6 per user per month, billed annually. Google also offers a 14-day free trial, so you can test everything before making a decision. Basically, you get all the powerful features like Gmail, Drive, and Calendar,  but these are for business only. Simply visit the Google Workspace website and click the Get Started button for the plan you want.

Next, you need to enter your company name, select the number of employees, and the country where you are based. One user can select the "Only Me" option for herself or the number of employees.

Once completed, click the Next button to continue.

In the next step, you will be asked to enter your personal contact information, such as your name and email address. Next, you will be asked to select a domain name. If you already have a domain name,  click the "Yes, I have a domain name that you can use" option.

Otherwise, you need to click "No, I need" to register your domain name.

This tutorial uses the "Yes, I have something available" option.

Note: If you need to register a new domain name, there will be a separate new domain name registration fee. 

Next, you need to enter your company's domain name and click on the "Next" button.

Google will then verify your domain name.

Click the "Next" button.

On the next screen, Google will ask if you'd like to receive updates, including helpful tips and special offers. You can click the OK or No button to continue. You can then send users information about Google Workspace and its features. If you select this option,  click the OK button.

The next step will ask you to create a Google Workspace user account by entering your username and password. This username is also your initial work email address. Therefore, you should choose an appropriate and professional username for your email account setup.

Once you have entered your data, you will need to check the reCAPTCHA checkbox and click on the "Agree and Continue" button. You have now successfully created a Workspace account. You can now click the Continue email account Setup button.

The next screen will ask you to log in to your newly created account. After signing in, you'll need to consent to Google services. Click the "I understand" button to continue. Follow the on-screen instructions to complete the email account setup. Once this is complete, you will see the administrative console. The next step is to verify your domain. 

Verify Your Domain In Google Workspace

If you registered your domain name elsewhere, you'll be asked to verify ownership. Simply click the Verify Domain option from your Google Workspace admin dashboard. Alternatively, you can go to Account » Domains » Manage domains in the left menu. 

Here, just click on the "Verify Domain" option.

The next screen asks you to find the DNS records or settings for your domain host. This tutorial uses Bluehost. However, Google automatically detects your domain host. Click the link to open your hosting settings and click Next. 

Proceed to the  Step 2 option below.

Next, you need to log in to your hosting provider.

In Bluehost, you can go to Domains » My Domains in the left panel. Then, just click the "Manage" button for your domain.

Next, you need to go to the "DNS" tab.

From here, you can scroll down to the TXT section.

Click the "Add Entry" button.

You will then need to enter your TXT details.

The details you need to enter are:

 • Host record:@

• TXT value: Google website verification code

• TTL: 4 hours (minutes)

1. TXT record details can be found in  Google Workspace settings.
2. Go to the window or tab that opens the settings and review all the details in the Add Validation Record step. Don't forget to click the "Save" button when you're done.
3. After saving your TXT record on Bluehost, just click on the “Secure Domain” option.
4. It will take a  few seconds to confirm the details. Once this is complete, you will see a message stating that your domain is protected.
5. Click the "Next" button. You'll be redirected to the Manage Domains settings in the Google Workspace Admin console. The domain's status should  change to "Verified."

Use Work Email With Workspace And Gmail

Your email account works just like any other Gmail account. You can access this by going to Gmail and signing in with an email address like this: Example: john@yourdomain.com.

You can also manage your Google Workspace account by accessing the Admin console. In the Users section, just click Manage. Here, you can add/remove new users to your domain name.

Each user has at least 30 GB of storage or storage and all the same features defined in the pricing plan. However, you cannot access the administrative console. You can delete these users at any time.